Job Title: Private Client Paralegal/Senior Secretary

Location: Ilkeston, Derbyshire

Salary: £25k to £35k, dependent on experience

Hours of Work: Full-Time 9am to 5pm Monday to Friday

Type: Permanent

Start Date: Immediate or as soon as possible

About Us:

We are a well-established law firm based in Ilkeston, Derbyshire. We pride ourselves on offering high-quality legal services to our clients and creating a supportive and professional environment for our staff. Due to continued growth, we are looking for a Private Client Paralegal/Senior Secretary to join our dynamic team.

Role Overview:

The main responsibility of this role is to support our Private Client team at Ilkeston. We’re looking for a Paralegal or Senior Secretary with experience in Will drafting, Power of Attorney drafting, Trust drafting, and handling the administration of executries and probate. The role will involve a variety of tasks, providing support across all aspects of Private Client work. The successful candidate will need to work well with both junior and senior colleagues to ensure smooth operation of the team.

Key Responsibilities:

The duties of this role will vary based on your previous experience and ongoing training. Your Line Manager will guide you through your responsibilities, and full training will be provided where necessary. In general, your main tasks will include:

• Preparing letters and legal documents such as wills, contracts, and court papers.
• Taking client instructions in person or via video call.
• Working from verbal instructions and notes.
• Answering phone calls professionally.
• Handling enquiries from clients, professional advisors, and opposing solicitors through email, fax, and letter.
• Managing client files and records, including opening files, identifying clients, storing documents, and archiving.
• Scheduling appointments and managing diaries using paper and electronic systems.
• Preparing forms and statements.
• Keeping track of costs and expenses.
• Delivering and collecting documents as needed.
• Conducting client home visits (if required).
• Managing file ledgers, including invoices, completion statements, and payments.
• Copying, scanning, faxing, and preparing large files.
• Undertaking other tasks as directed by the Director(s), in line with your experience and role.
• Handling administrative duties, such as completing timesheets and assisting with client billing.
• Referring client inquiries to the relevant departments within the firm.

Requirement

• Previous experience working in a Private Client department

Skills and Experience Required:

• Proficient in Microsoft Office with strong typing skills.
• Experience in a client-facing role.
• Excellent telephone etiquette.
• Strong time management skills.
• Well-organised and able to prioritize tasks effectively.
• Good communication skills.

Why Join Us?

• Competitive salary, commensurate with experience.
• Opportunities for professional development and career progression.
• A supportive and collaborative working environment.
• Office location with easy access to public transport.

Next Steps:

Apply to this Private Client Paralegal/Senior Secretary role through this advert. If you would like more information about this role, please contact our team on .

If successful, you will need to digitally register with our agency (if you haven’t already done so). If you have not been contacted regarding your application within 7 days please assume that you have not been successful. We will however retain your application for any future roles for which you may be suitable.

About Regional Recruitment Services – A Recruitment Agency Leicester

This position is advertised by Regional Recruitment Services Ltd, an award-winning independent recruitment agency that has been operating since 2008. We offer permanent, temporary and contract jobs within the Commercial, Construction, Industrial and Engineering sectors. To view all of our positions available throughout the United Kingdom, please visit our website (regionalrecruitment.co.uk).