JOB TITLE: OFFICE ADMINISTRATOR - PART TIME 28 HOURS
SALARY:
£28,000 - £30,000 pro rata
LOCATION:
Salford Quays
HOURS:
Monday to Thursday - 4 days
BENEFITS:
Holiday allowance 28 days including bank holidays pro rata
(2 extra after 2 years service up to max of 5)
Yearly bonus scheme paid out in December (Pro Rata)
Our client, a dynamic and rapidly expanding specialist construction business with a robust track record, is seeking an experienced and proactive Part-time Administrator to join their team based in Salford Quays and support the administrative operations and deliver exceptional customer service.
JOB DESCRIPTION:
As an Administrator, you will play a pivotal role in ensuring the smooth operation of our administrative functions. Your responsibilities will include:
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Providing comprehensive support to the team.
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Compiling and organising timesheets.
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Updating and maintaining Excel spreadsheets.
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Ensuring accurate and timely data entry.
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Preparing documents and manuals.
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Gathering and collating information from contractors.
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Ensure each new starter receives a laptop and phone
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Ensure that all departing employees return their company-issued laptops and phones. This procedure is critical for maintaining data security and inventory management.
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Install necessary software, including Sage, Microsoft Office, and any other role-specific applications.
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Liaising extensively with clients, handling telephone inquiries and general queries.
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Responding professionally to incoming emails.
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Developing strong relationships with customers and colleagues, offering first-line support.
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Maintaining confidentiality of customer and staff information, adhering to company policies and procedures.
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Performing general administrative duties, including scanning, photocopying, printing
Assist the Manager with the following:
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IT - Ensure each new starter receives a laptop and phone
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Ensure that all departing employees return their company-issued laptops and phones. This procedure is critical for maintaining data security and inventory management.
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Install necessary software, including Sage, Microsoft Office, and any other role-specific applications.
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Track and manage weekly work hours for six labourers.
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Employee records - maintain holiday and absence records for each employee.
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Issue and manage necessary forms related to holidays and absences.
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Vehicle management - schedule and organise MOT and servicing for all company vehicles.
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Maintain logs for tax purposes and ensure timely renewals.
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Utilities - Handle renewals and deal with utility invoices
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Match purchase invoices to purchase orders
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Monthly statements - suppliers
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Input all purchased invoices
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Assist the MD and when required
PERSON SPECIFICATION:
The ideal candidate will possess the following qualities and skills:
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Ability to work efficiently under pressure.
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Organised
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Confident and professional telephone manner.
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Proficiency in IT - Excellent in Excel and Word, Sage line 50.
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Methodical and detail-oriented approach to work.
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Ability to prioritise workload and work with minimal supervision.
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Take ownership
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Trustworthy and reliable.
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Excellent communication and interpersonal skills.
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Capable of thriving in a fast-paced environment.
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Eager to work in a friendly and supportive work environment.
If you are looking to contribute to a growing company and have a passion for delivering high-quality administrative support, we encourage you to apply for this rewarding position.