Service Charge Manager
Beckenham
£40,000 to £45,000

My client, an independent property management agent based in Beckenham, are seeking a Service Charge Manager / Senior Service Charge Accountant to join their team.

Reporting to the Director, you will be managing the service charge processes of a portfolio of 70 blocks in Greater London, Surrey and Kent.

Duties:

• Manage the accounting as required to ensure all properties are financially compliant in accordance with RICS, TPI and the lease requirements.
• Provide company secretarial duties as required and legal information as requested by solicitors.
• Preparation of company accounts and maintenance and reconciliation of ledgers, including VAT and Payroll.
• Assist the business to implement compliance and company financial policies and procedures.
• Participate in companywide initiatives both internally and for external clients.
• Preparation of budgets and liaison with the client to obtain approval in a timely manner
• Ensure timely issuance of service charge and ground rent demands
• Manage the portfolio arrears levels and credit control procedures
• Completion of year end accounting package and liaison with accountant to ensure the timely completion of the service charge and company accounts, as applicable.
• Ensure all records are maintained in accordance with regulations and best practise Insurance
• Liaise with brokers to ensure timely receipt of renewal documentation for the portfolio renewal, issue to client and ensure approval received.
• Maintain the insurance database to ensure all renewals are renewed on a timely basis Company Secretarial
• Reconciliation of Takeover information as received from previous agents for incoming properties.
• Set new properties up on Resident System, and Companies House as applicable
• Manage client information held on Companies House as applicable
• Maintain property database ensuring leaseholder information is accurate
• Liaise with HMRC on behalf of clients, as required
• Prepare reporting information for client Board meetings, including AGM's and Directors meetings.
• Liaise with the Client to arrange regular meetings as dictated by the Memorandum and Articles of the client company.
• Assist with the administration of the meeting, including issuing of notices, agenda and preparation of minutes.

Requirements:

• Minimum 3-4 years' service charge accounts experience
• Strong leadership skills
• Analytical with strong attention to detail and a high level of accuracy
• Strong articulate communication skills
• Good organizational skills with the ability to meet tight deadlines
• Hard working with a positive attitude and work ethic

Hours: Monday to Friday 9am to 5.30pm, 1 hour for lunch, WFH and flexible hours after 6 month probation depending on workload

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